Are You "Out of System" in Your Business?

If you’ve ever played volleyball or even watched it from the sidelines, you know what it looks like when a team is “out of system.”

• The pass is off-target.
• The setter scrambles.
• The hitter doesn't even get a the chance to swing.
• Everything feels chaotic, reactive and messy.

Your team may still get the ball over the net. They might even win the point. (aka: the bump kill) 

But this chaotic vibe can set the tone for rallies to follow, leaving the team out of sorts and desperately needing a time-out.

Sound familiar?

That “out of system” feeling shows up in business, too.

What Does It Mean to Be “Out of System” in Business?

Can you relate to any of this:

• You’re juggling client requests, project timelines, emails, team needs and financial decisions.
• You're finding it hard to keep up, because everything feels urgent.
• You’re reacting instead of responding.
• You’re keeping the business afloat, but it feels messy, draining and harder than it should be.

You might even find yourself wondering: “Is this what owning a business is supposed to feel like?”

Newsflash- it’s not.

Systems = Structure = Clarity

Just like volleyball teams rely on systems to create a smooth set of plays- aka: the rhythm of a targeted bump, a solid set and a powerful spike- your business needs systems to function like a smooth, well-oiled machine- anchored by 8 ROOTS that strengthen and sustain your business foundation.

Systems give your business structure.

• A system is a repeatable process or approach for getting something done- such as a system for onboarding a client, planning your week or managing finances.
• When you have systems in place, you no longer wing-it every time. You know what to do, how to do it and when it needs to happen.
• Systems create structure in the form of a reliable framework that holds your business together and reduces decision fatigue, chaos and wasted time.

Structure gives you clarity.

• Once your business has structure, you can see more clearly.
• You can spot what’s working and what’s not. You can identify gaps in all departments- such as your workflows, team responsibilities and communication. You can start making decisions based on priorities and intention- not urgency or overwhelm.
• Structure helps you get out of the weeds and see the big picture of your business. That’s clarity.

And clarity gives you freedom.

• With clarity, you know what to focus on and what to let go. You stop chasing every idea or saying yes to everything. You make choices that align with your values, goals and vision.
• This is where freedom lives- not in the absence of structure, but because of it.
  • Freedom to lead without frustration.
  • Freedom to do the work you love without burning out.
  • Freedom to rest, travel or take on a hobby.
  • Freedom to create a business that serves the life you want!

The ROOTS That Keep You Operating "In System"

At The Roots Group, I created a signature framework to help Creative Business Owners operate "in system": The Better Business Framework.

This framework is built around the signature concept of strong ROOTS- the core areas of any business that, when strong, help you operate in a way that feels aligned, focused, steady and smooth.

When your ROOTS are strong, your business becomes a well-oiled machine. You’re not just bouncing from crisis to crisis- you’re strategically identifying which ROOT is weakened, solving the issue at its source and clearing the distractions so you can lead with clarity, alignment, intention and confidence.

Structure Doesn’t Stifle Creativity- It Protects It

Creative Business Owners often resist systems because they fear it will stifle their creative expression and freedom.

But here's the real talk: Strong systems don’t limit you- they provide a structure to support you.

Just like a well-timed set puts the hitter in a primo position to make a swift kill, strong ROOTS put you and your Team in a primo position to make better decisions, take more effective actions and ultimately, WIN with every Client!

When the ROOTS of your business foundation are strong- every department in your Company- sales, marketing, operations, production, fulfillment, installation, finance and HR- runs more smoothly.

And when your departments are running smooth, you, as the Owner, feel more ease, more fulfillment and more flow.

Whether you're in growth mode or just trying to gain some sense of control, the Better Business Framework and the 8 ROOTS of a solid business foundation give you a roadmap to realign and move forward and operate your business with more ease and confidence.

• You don’t have to scramble anymore.
• You don't have to guess, react or burn-out just to keep up.

You've built a beautiful and thriving business, based on talent and passion!

Now, it's time to implement a structure to help you sustain it!

If you can relate to any of this, let’s work together to create positive and sustainable change!

Follow this link to learn more about the 12 month Better Business Intensive Program.

I only facilitate this program with 4 Clients per rolling 12 month time period. 

• We'll start by strengthening your ROOTS.
• Then, I'll teach you how to implement a structure to keep your ROOTS strong.

In 12 months, you'll have a whole new rhythm that works for you and your team- in and out of the office (aka: the volleyball court)!